Handbooks and Guidelines

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The Manual and Related Resources

  • The Manual, 2013 (1.36 MB) The Manual of The United Church of Canada, 2013 edition, effective August 1, 2013.
  • 2016 Minimum Salary and Allowances for Ministry Personnel (272.06 KB) Salary schedules are updated annually and include the cost of living percentages (where applicable.)
  • Admission to the Order of Ministry (October 2013) (351.69 KB) Procedures for ministers of recognized Christian denominations called to serve in the order of ministry of The United Church of Canada. It expands on the policies in The Manual, 2013, under Entering Ministry in section H.8 Admission to the Order of Ministry.
  • Appeals (2013) (401.05 KB) This resource contains the Rules of Procedure for Appeals, which must be followed, as well as best practices that provide advice and guidance on ways to live out mandatory policies and procedures.
  • Benefits for Active Members: Summary of Coverage (2016) (560.56 KB) Summary of benefits for active members of the United Church's benefits plan.
  • Conference Committees (2013) (298.84 KB) Policies and procedures for standing Conference committees, and best practices for additional bodies that the Conference may establish to fulfill its responsibilities.
  • Congregational Designated Ministers (2013) (330.53 KB) This resource expands on the policy regarding congregational designated ministers found under Pastoral Relations in The Manual.
  • Designated Lay Ministers (April 2015) (308.22 KB) This resource expands on the policy found under Entering Ministry; Pastoral Relations; and Oversight, Conflict Resolution, and Discipline in The Manual. This edition is effective April 1, 2015.
  • Discontinued Lay Ministry Appointment List: Process for Removing a Name (40.13 KB) Policies and procedures for removing a name from the Discontinued Lay Ministry Appointment List.
  • Dispute Resolution (2013) (347.25 KB) The United Church's Dispute Resolution Policy, annotated with guidance on best practices, and accompanying forms.
  • Entering Ministry (August 2013) (399.45 KB) This resource contains the policies and procedures for entering into the ministry of the United Church, which aim to support people who are called to ministry through their spiritual, theological, and educational journeys, and to ensure the suitability and readiness of those who are authorized by the church to fill paid leadership roles. It expands on the policies in The Manual, 2013, in section H. Entering Ministry, and includes "Discerning a Call" as an appendix.
  • Ethical Standards and Standards of Practice for Ministry Personnel (117.31 KB) These ethical standards act as a resource for ministry personnel and enable them to be accountable to self, church, and community. The standards of practice describe practices to which ministry personnel aspire. Developed by the Task Group on the Exercise of Discipline of Ministry Personnel and adopted by the 39th General Council (2006).
  • Financial Handbook for Congregations (2010) (1.91 MB) This handbook includes resources and information for church leaders and treasurers on a variety of current financial and legal issues.
  • Formal Hearings (2013) (399.77 KB) This resource contains the Rules of Procedure for Formal Hearings, which must be followed, as well as best practices that provide advice and guidance on ways to live out mandatory policies and procedures.
  • Governance Handbook: Policies and Terms of Reference (550.95 KB) Handbook for the Executive and committees of The United Church of Canada.
  • Guidelines for Minutes and Notes of Meetings (40.35 KB) These guidelines are intended to apply to the minutes of General Council. Conferences, presbyteries, and pastoral charges are welcome to use these.
  • Guidelines for the Content of Presbytery Meeting Minutes (105.43 KB) Guidelines to complement the requirements for minute-taking, focusing on content and style.
  • Human Resources Policy Manual (January 2016) (478.12 KB) Applies only to staff in the General Council and Conference offices of The United Church of Canada.
  • Incorporated Ministries (May 2014) (424.73 KB) Policy document for groups that are incorporated and maintain a relationship with The United Church of Canada.
  • Licensed Lay Worship Leaders (2013) (311.46 KB) Policies and procedures for licensed lay worship leaders, and resources for preparation.
  • Model Trust Deed (56.05 KB) And it is hereby declared that the said Trustees and their successors or the Trustee or Trustees for the time being acting in the trusts herein shall hold the said lands upon the following trusts...
  • Overview of Local Ministries (91.48 KB) This resource summarizes policies about the governance of local ministries.
  • Pastoral Charge and Ministry Personnel Reviews (2013) (655.05 KB) Best practices for conducting a review in response to concerns that have been raised about a ministry personnel or pastoral charge.
  • Pastoral Oversight Visits (2013) (23.61 KB) Policies and procedures for visits to pastoral charges and other presbytery-accountable ministries by the presbytery Pastoral Oversight Committee.
  • Pastoral Relations: Engaging and Supporting (2015) (849.43 KB) Policies and procedures for supporting ministry personnel and local ministries as they engage in pastoral relationships. It expands on the policies in The Manual, 2013. Includes topics such as JNAC ( needs assessment), confidentiality and conflict of interest, call and appointment, parental and sabbatical leaves, retirement, etc.
  • Police Records Checks (2013) (304.7 KB) This resource expands on the policy regarding police records checks found under Oversight, Conflict Resolution, and Discipline in The Manual.
  • Presbytery Committees (2013) (295.24 KB) Policies and procedures for standing presbytery committees, and best practices for additional bodies that the Conference may establish to fulfill its responsibilities.
  • Privacy Issues: Recordkeeping and Archives (117.24 KB) A guide to identifying which records contain personal information and how this information should be used and managed to protect people’s privacy.
  • Reporting between Courts (2013) (25.02 KB) Policies and procedures for reporting relationships between courts of The United Church of Canada.
  • Sacraments Elders (2013) (444.54 KB) This resource expands on the policy about sacraments elders found in the Pastoral Relations section of The Manual.
  • Sexual Abuse Prevention and Response Policies and Procedures (2013) (389.79 KB) Policies and procedures for addressing sexual harassment, pastoral sexual misconduct, sexual assault, and child abuse within the United Church community.
  • Statement on Ministry in the United Church of Canada (2012) (50.76 KB) The Statement on Ministry approved by the United Church's 41st General Council, 2012.
  • Trustees Handbook/Manual (2013) (341.02 KB) A handbook for trustees and a concordance to bridge the Handbook to The Manual, 2013. It also includes a sample amalgamation checklist.
  • Unified Plan of Finance: Mission and Service Fund (August 2013) (38.64 KB) The unified plan for M&S is under the direction of the General Council and supervised by the Executive of the General Council.
  • What Do the Archives Want? A Basic Guide for Congregations (138.68 KB) Why congregations should routinely send their records to their Conference Archives, and what should and what should not be transferred.

Administration

Archives

Congregational Life and Committees

Ministry Vocations

  • CAN 213: Procedures for the Presbytery/District Education and Students Committee (37.91 KB) These guidelines explain the E&S Committee's role in the candidacy process and its reporting responsibilities to presbytery/district, Conference, and the CECM Unit.
  • CAN 233: Interviewing Inquirers and Candidates (87.61 KB) CAN 233: Interviewing Inquirers and Candidates for the Order of Ministry (formerly FFE 233) is a guide for Conference Interview Boards, Presbytery/District E&S Committees, and Conference E&S Committees.
  • CIB 270: Procedures for the Conference Interview Board (26.57 KB) These guidelines explain the purpose and role of the CIB in helping inquirers seeking to become ordered or lay ministry personnel in the United Church.
  • Designated Lay Ministers (April 2015) (308.22 KB) This resource expands on the policy found under Entering Ministry; Pastoral Relations; and Oversight, Conflict Resolution, and Discipline in The Manual. This edition is effective April 1, 2015.
  • Entering Ministry (August 2013) (399.45 KB) This resource contains the policies and procedures for entering into the ministry of the United Church, which aim to support people who are called to ministry through their spiritual, theological, and educational journeys, and to ensure the suitability and readiness of those who are authorized by the church to fill paid leadership roles. It expands on the policies in The Manual, 2013, in section H. Entering Ministry, and includes "Discerning a Call" as an appendix.
  • Licensed Lay Worship Leaders (2013) (311.46 KB) Policies and procedures for licensed lay worship leaders, and resources for preparation.
  • SME 221: Supervised Ministry Education (91.81 KB) SME 221: Supervised Ministry Education (formerly FFE 221) provides a general overview of supervised ministry education and the National Internship Program of The United Church of Canada.
  • SME 222: Lay Supervision Team (98.47 KB) SME 222: Lay Supervision Team explains the purpose and role of the lay supervision team, how to plan for meetings, and how to provide feedback and evaluation.
  • SME 223: Process for SME, Candidates for Ordered Ministry (39.1 KB) These guidelines explain the various forms of supervised ministry education for candidates for ordered ministry personnel in the United Church, and how placements and appointments are decided.
  • SME 224: Financial Information for Supervised Ministry Education (2014) (129.62 KB) Financial details for those participating in Supervised Ministry Education in the United Church beginning in 2014.
  • SME 226: Learning Together (112.35 KB) SME 226: Learning Together: A Covenanting Resource for Supervised Ministry Education (formerly FFE 226) explains the purpose of the learning covenant and how to develop one.
  • SME 227: Procedures for the Conference Committee on Internship and Educational Supervision (26.78 KB) These guidelines explain the role of the CIES in supervised ministry education for candidates for ordered and lay ministry personnel in the United Church.

Finance

Health & Safety

Ministry Personnel: Standards of Conduct

Pastoral Relations: Call & Appointment

Property & Buildings

Social Justice & Global Partners

Staff & Volunteers