Holdings and Services

The United Church of Canada Archives does not charge for access to any materials; however, there are some fees in place to recoup a portion of our equipment maintenance and staff expenses.

Payment

The Archives accepts cheques and money orders made out to: The United Church of Canada Archives.

If you have verified the payment with Archives staff and wish to pay online please complete this form.  Do not pay online before contacting the archives for the correct amount owed; we cannot issue refunds for online payments.

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Copying

All copying of materials is done by Archives staff.

If you find material you’d like copied

1. fill out a Request for Reproduction of Archival Holdings form [PDF: 1 p/198 KB] (also available from the front desk) asking permission to obtain copies
2. mark the pages you’d like copied with the slips of paper provided
3. give the front desk the file containing your slips of paper and the completed form
4. return the box with the remaining materials to the reference staff

Your request, regardless of size, will be evaluated by an archivist as soon as possible. If the request is granted, Archives staff will make the copies as soon as time permits.

Copies cost $1 per page, and a $5 shipping/handling fee will apply to orders being mailed.

Scans cost $25/scan including CD plus a $3 shipping/handling fee (any order the Archives is not capable of processing in-house will be outsourced at the researcher’s expense plus a $5 administration fee).

Please note: material at risk of damage may not be copied, including graphic images.

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Off-Site Retrieval

• Off-site retrieval: $35 per order plus $3 per box/item retrieved

Certain Archives materials stored at a remote location must be ordered at least one business day prior to use, and retrieval costs must be subsidized by the researcher at the rate above. (General Council, Conference, presbytery, and congregation staff are exempt from this fee; the Archives assumes all reshelving costs.)

The off-site retrieval fee applies to

• archival materials with accession numbers 2004.001 and larger
• the Archives’ library collection (excluding pamphlets)
• the Archives’ film and video collection

Please contact us in advance if you require access to these materials.